Real results from staffing agencies using GigTrax
Industry: Light Industrial Staffing | Size: 150 active workers | Location: Dallas, TX
Apex Staffing Solutions was managing 150 temporary workers across 12 different client sites. Every Friday, office coordinator Jennifer Martinez spent her entire day processing paper timesheets. Workers would drop off handwritten timecards, Jennifer would manually enter each punch into Excel, calculate overtime, and then re-enter everything into QuickBooks for payroll.
The process was taking 8-10 hours every week, and errors were common. Illegible handwriting led to incorrect hours. Overtime calculations were frequently wrong. Workers complained about paycheck discrepancies. Clients questioned billing accuracy. The manual system was costing Apex both time and money.
Apex implemented GigTrax in January 2024. Workers downloaded the mobile app and started clocking in from their smartphones. GPS verification ensured they were at the correct job site. Lunch breaks were tracked automatically. Jennifer could see real-time status of all workers from her dashboard.
At the end of each week, Jennifer reviewed timesheets in the GigTrax staff dashboard. She could approve all hours with a few clicks, and the system automatically calculated overtime at 1.5x rate. One click exported everything to QuickBooks in perfect IIF format.
"GigTrax has been a complete game-changer for our agency. What used to consume my entire Friday now takes 15 minutes. I can actually focus on growing our business instead of drowning in paperwork. The ROI was immediate."
— Jennifer Martinez, Owner, Apex Staffing Solutions
Industry: Office & Administrative Staffing | Size: 85 active workers | Location: Phoenix, AZ
TempPro Agency had tried three different time tracking systems before GigTrax. Each one claimed "QuickBooks integration," but none delivered. The operations director, Michael Chen, was frustrated with constant import errors, mismatched employee names, and incorrect overtime calculations.
Their previous system required exporting to CSV, manually reformatting in Excel, and then importing into QuickBooks - a process that took 3-4 hours and still produced errors. Michael's accountant complained about the data quality every month. Something had to change.
TempPro switched to GigTrax specifically for the QuickBooks IIF export feature. After approving timesheets for the week, Michael clicks "Export to QuickBooks" and downloads a perfectly formatted IIF file. The file imports into QuickBooks Desktop without any errors or manual adjustments.
Regular hours and overtime hours are automatically separated. Employee names match QuickBooks records exactly. Pay rates are included. The entire export process takes less than 30 seconds.
"The QuickBooks integration alone is worth the price. We've tried other systems that claimed to integrate with QuickBooks, but GigTrax is the only one that actually works. Our accountant loves it, and so do I."
— Michael Chen, Operations Director, TempPro Agency
Industry: Construction & Trades Staffing | Size: 220 active workers | Location: Atlanta, GA
Workforce Plus specializes in placing construction workers at job sites across the Atlanta metro area. With workers spread across 20+ locations, HR Manager Sarah Thompson had no way to verify that workers were actually at the job site when they clocked in.
Buddy punching was a constant problem - workers would ask coworkers to clock them in before they arrived. Time theft was costing the agency thousands of dollars per month, and clients were questioning billing accuracy.
Workforce Plus implemented GigTrax with GPS verification enabled. Now when workers clock in, their GPS location is automatically recorded and displayed on the timesheet. Sarah can see exactly where each worker was when they clocked in.
The system also supports geofencing - Sarah can set boundaries around each job site and receive alerts if someone clocks in from outside the designated area. This has virtually eliminated buddy punching and time theft.
"GPS verification has been a game-changer for our construction placements. We've virtually eliminated buddy punching, and our clients love having proof that workers were on-site. It's paid for itself many times over."
— Sarah Thompson, HR Manager, Workforce Plus
Customers report saving an average of 12-18 hours per week on payroll processing. What used to take all day Friday now takes 15-30 minutes.
Payroll errors drop by 90-95% after implementing GigTrax. Automatic overtime calculation and digital records eliminate manual calculation mistakes.
Average monthly savings of $1,000-$2,000 from reduced labor costs, eliminated time theft, and fewer payroll corrections.
Workers love the mobile app's simplicity. Accurate paychecks and easy clock-in process lead to higher satisfaction and retention.
Clients appreciate accurate billing and GPS verification. Many agencies report improved client relationships after implementing GigTrax.
With 15+ hours freed up every week, agencies can focus on recruiting, sales, and client development instead of paperwork.
Join hundreds of staffing agencies achieving similar results with GigTrax